NMCD Policies

Introduction

Policy Number	Policy Description
000100	Corrections Department Policies & Procedures
000900	Public Hearing Policy
001200	Providing For Development of Mission Statements

Organization & Administration

Policy Number	Policy Description
010100	Authority/Responsibility of Secretary
010600	Management Plan & Quarterly Reporting to the Central Office
011700	Corrections Department Operational Audits
012400	Communications Plan
013000	State-Tribal Collaboration Act (STCA)
017000	Office of General Counsel
018000	Establishment of the Adult Prison Division
018500	Confidential Information
019000	Employee - Management Relations

Fiscal Management

Policy Number	Policy Description
020200	Fixed Assets
020400	Employee Accountability for Department Property
020500	Grants Management
022000	Use of State & Personal Motor Vehicles
023100	Establishment of Administrative Services
023200	Petty Cash
023300	ASD Internal Acct. of Fees Collected by PPD
023400	Supplies
023500	Financial Violations/Reporting Possible Crimes
023600	Cash Handling
024400	Religious Trust Fund Account
024500	Inmate Trust Accounts
024600	Contract Monitoring
024700	Per Diem & Mileage
024900	Institution Residential Housing/Trailer Court/Phones
025000	Moving Expenses
025100	Contracts

Personnel & Staff Training

Policy Number	Policy Description
030100	Employee Orientation
030200	Recruitment & Selection of Corrections Officers
030300	NMCD Honor Guard / Color Guard
030400	Physical Appearance of Correctional Employees
030500	Military Leave Policy
030600	Employee Reporting Responsibilities
030700	On-Call Standby Duty
030800	Americans with Disabilities Act
030900	Family Medical Leave of Absence
031000	Correctional Officer Training/Staff Dev. Requirements
031100	Staff Development for Corrections Dept. Personnel
031200	Institutional Duty Officer
031300	Critical Incident Stress Debriefing
031500	Central Office Staff Identification
031700	Payment of Student Travel & Meals/Lodging Expenses
031800	Personnel Investigations
031900	Personnel Records Security & Confidentiality
032000	Employee Grievance Procedures
032100	Employee Performance Evaluations
032200	Code of Ethics
032300	Worker's Compensation
032400	Manpower Deployment Management System
032500	Telework & Alternative Work Schedules
032600	Corrections Department Salary Plan
032800	Leave Request & Approval
033000	Employee Development
033200	Unlawful Discrimination/Sexual Harassment
034100	Inclement Weather Leave
034200	Employee Exit Survey
034300	Transfers
034500	Furlough Policy for Employees
034600	Meal Privileges for CD Employees
035000	Law Enforcement Commissions
035100	Overtime Compensation
036200	Employee Tuberculosis Screening
036300	Employee Health Care
037200	Voluntary Transfer of Annual Leave by CD Employees
037300	Appointments
037400	Recruitment
037500	Custody Promotional Process
037600	Employee Recognition Program
037800	Disciplinary Action for Classified Employees
037900	Drug/Alcohol Free Workplace
038100	Omnibus Drug/Alcohol Testing Program
038200	Drug/Alcohol Testing for Contract Employees
038300	Employee DWI Policy

Information & Records

Policy Number	Policy Description
040100	Inmate Records
040300	Inmate Population Movement & Accounting
040500	Detainees
040600	Transporting Inmate Records
040700	Inmate Transfers - Intrastate
040900	Sex Offender Registration
041000	Inmate Orientation
041100	DNA Testing
043100	Information Handling: NCIC & NMLETS
043500	Inmate Access & Review of Records
043700	Research
044000	Information Technology Management
044100	Video Conferencing Usage & Scheduling
044200	Information Technology: Project Management
045000	Victims' Services

Probation & Parole Management

Policy Number	Policy Description
050100	Organizational Responsibilities
050200	Treatment/Supervision Plan Development & PPD Case Management
050300	PPD Citizen Complaint & Offender Grievances
050400	Parole of Geriatric, Incapacitated & Terminally Ill
050500	Probation to Follow Prison, Probation to Follow Jail, Multiple Conviction Cases
050600	PPD Firearms
050700	PPD Search of Offender's Person, Home, or Property & Processing Confiscated Evidence or Property
050800	PPD Intensive Supervision Programs
050900	Probation & Parole Offender Case Records
051000	PPD Offender Employment & Educational Resources Assistance
051100	PPD Periodic Audits/Monitoring by Region Managers & District Supervisors
051200	PPD Interstate/Intrastate Transfer of Offenders & Travel Permits
051300	Probation/Parole Officer Cooperation with Law Enforcement Agencies
051400	Case Materials Submitted to RDC
051500	PPD Review of Offender Progress for Early Termination Consideration
051600	Correspondence with Inmates by PPD Staff
051700	PPD Pre-Sentence/Pre-Release/Post Sentence Reports
051800	PPD Substance Abuse Testing for Offenders
051900	PPD Daily Reminder System
052000	Community Corrections Admin.
052100	PPD Use of Motor Vehicles
052200	Working Relationship of Probation & Parole Officers & Private Sector Operated Community Corrections Programs
052300	PPD Use of Offenders as Informants & Undercover Agents
052400	PPF 24-Hour Services Available to Offenders
052500	PPD Use of FBI Form I-12 (Flash Notice) & Fingerprint Cards
052600	PPD Placement Investigations
052700	PPD Release of Information & Public Records
052800	Probation/Parole Violations & Absconders
052900	PPD Community Response Teams
053000	Accountability of Safety & Security Equipment
053100	Collections Disbursement of Prob & Parol Costs, Restitution, Other Fees or Costs
053200	PPD Sex Offender Registration, Tracking & Supervision
053300	PPD Intern Program
053400	PPD Reporting if Activities & Staff Meetings
053500	Methadone Treatment
053600	Local Selection Panel
053700	Community Resources Development for Clients
053800	Community Corrections Program & Fiscal Audits
053900	PPD Drug Courts
055000	Earned Meritorious Deductions (EMD) for Parolees
057200	TPV/SPV Referral, Placement, & Programming

Citizen Involvement & Volunteer Services

Policy Number	Policy Description
060200	Citizen Involvement & Volunteers
060300	Visitor Hospitality Centers

Emergency Plans

CONFIDENTIAL

Classification

Policy Number	Policy Description
080100	Institutional Classification, Inmate Risk Assessment, ETC.
080200	Good Time Deductions
080400	Earned Meritorious Deductions
080600	Meritorious Deductions
082800	Lump Sum Awards
083000	Reentry Planning & Transition Process

Inmate Discipline

Policy Number	Policy Description
090100	Inmate Discipline
090100 Spanish	Inmate Discipline
090300	Institutional Evidence/Contraband Control, Tracking, & Disposal
090500	Urinalysis Testing of Inmates/Substance Testing

Programs

Policy Number	Policy Description
100200	Visiting
100200 Spanish	Visiting
100300	Work Release/School Release
100500	Inmate Recreation
100700	Inmate Employment System
100900	Faith-Based Living Units
101000	Case Management & Multidisciplinary Team
101100	Native American Counseling Act
101300	Religious Programs
101400	Religious Diets
101500	Inmate Leaves
101700	Sex Offender Treatment Programming
102000	Inmate Literacy
103000	Re-Entry Drug Court
104000	Community Corrections Reintegration Program (CCRP)

Corrections Industries

Policy Number	Policy Description
110000	Establishment of a CI Program & Conduct of Operations
110200	Purpose & Objectives of CI
110300	CI Pricing, Product Recording, Sales & Marketing, Penalties, Mortifications & Cancellations, Sustomer Service & Rejection Criteria
110400	Warden - CI Director Relationship
110500	Corrections Industries Comprehensive Inventory System
110600	CI Plan for Inmate Compensation
110700	Corrections Industries Standards of Operations
110800	Corrections Industries Quality Control
112800	Services Supplied by Correctional Facilities
113000	CI Financial Management
113200	CI Procurement Regulations

Education

Policy Number	Policy Description
120100	Education Bureau
120200	Education Resource Center
120300	Psycho-Educational Testing
120400	Literacy & Pre-Literacy Programming
120500	Education R.I.F.
120600	Educational Reporting Process
120700	Language Proficiency Testing & Placement
120800	Vocational Education
120900	Adult Basic Education
121000	Legal Access
121100	Postsecondary Education Policy
121200	Authorized Legal Photocopying
121400	SOAR
121500	Special Education
121600	Test of General Education Development

Security & Control

CONFIDENTIAL

Special Management

Policy Number	Policy Description
143000	Security Levels V & VI
143000S	Security Levels V & VI - Spanish Version
143200	Level IV
143500	Housing County Jail Inmates

Inmate Rights

Policy Number	Policy Description
150100	Inmate Protection Against Abuse
150200	Inmate Property
150300	Access to Telephones, Telephone Monitoring & Attorney Phone Calls
150500	Inmate Grievances
150500	Inmate Grievances - Spanish
150600	Allegations from Inmates Against Staff or Other Inmates
150700	Inmate Marriages
150900	Food Service
151100	Inmate Hygiene
151200	Correspondence Regulations
151300	Canteen Services

Safety & Sanitation

Policy Number	Policy Description
160100	Fire Safety
160400	Smoking Policy
160600	Automatic Fire Alarm & Smoke Detections Systems
160700	Control an&se of Flammable/Hazard Comm. Program
160800	Loss Control Program
162500	Sanitation Inspections
162600	Water Supplies to be Independently Certified
162800	Preventive Maintenance Program
163000	Physical Plant Requirements

Health Services

Policy Number	Policy Description
170000	Medical Services Administration
170100	Medical Clinical Services
170200	Medical Peer Review, Internal Review & Quality Assurance
170300	Blood Borne Pathogens Control Program
170500	Health Related Training
170700	Use of Therapeutic Restraints
170800	Medical Records Department
170900	Involuntary Psychiatric Treatment
171000	Administration of Psychotropic Medication
171100	Emergency Medical Grievances
171200	Telepsychiatry
171400	Health Services Reentry Provision of Information to PPD &/or Community Health Care Providers
171500	Psychotropic Medication & Heat Pathology
171600	Management of Pharmacies/Pharmaceuticals at Adult Facilities
171800	Dental Services
172100	Notification of Next of Kin-Serious Illness, Death, etc.
172300	Mental Health Treatment Center: Psychiatry, Medical & Nursing Care
172400	Mental Health Treatment Guardian
172500	Psychiatric Referral & Vitek Procedures for the New Mexico Behavioral Health Institute
172600	Civil Commitment Procedures to the New Mexico Behavioral Health Institute
172700	Psychiatry Chronic Care Clinic Scheduling And Follow-Up Guidelines
173000	Pandemic Influenza
173100	Transfer of Inmates with Acute Medical or Psychiatric Illness
173200	Medical Clearance for TRF. out of System/Community Corrections
176000	Infection Control Plans TB, Hepatitis "A", "B", "C", HIV, Biohazard Waste Management & Decontamination of Medical & Dental Equipment
176100	Patient Rights & Responsibilities
176200	Management of Acute & Chronic Infectious Viral Hepatitis

Mental Health & Addiction Services

Policy Number	Policy Description
180000	Mental Health Administration
180100	Outpatient Mental Health Treatment
180200	Mental Health Intake Process
180300	Management Plans for Purposeful Self-Injurious Behavior
180400	Mental Health Screening & Services for Level V & Level VI Inmates
180500	APA Mental Health & Related Services for Level V & Level VI Inmates
180600	Mental Health Treatment Center (MHTC)
180700	Diagnostic Evaluations
181000	Sex Offender Treatment Programming
185000	Addiction Services
185100	Substance Abuse Outpatient Treatment
185200	Therapeutic Communities

Corrections Academy

Policy Number	Policy Description
190000	Establishment of the Corrections Academy Training Division
190100	Minimum Training Criteria for Academy Employees
190200	Academy Training Plans, Staff/Student Training Records, & Course Exams
190300	Academy Monitoring, Reporting & Evaluation of Operations & Training Programs
190400	Academy Unprofessional Relationships and/or Fraternization
190500	Academy Food Service Administration
190600	Academy Notification of Designated Individuals/Emergency Contacts
190700	Academy Lodging, Bedding Supply & Uniform Issue
190800	Instructor/Course Certification & Presentation Criteria
190900	Academy Roles of Consultants, Contract Employees, and/or Employees of Other Public or Private Agencies
191000	Flag Usage & Etiquette
191100	Use of Academy Classrooms. Library, and/or the Physical Training Facility
191400	Academy Safety, Sanitation, Housekeeping Plans & Inspections
191800	Academy Firearms Qualifications

Information Technology Office

These are the New Mexico Corrections Policies for the Information Technology Office. For more information please send an e-mail to CD Policies@state.nm.us.

Computer System Configurations: Computers approved by the SaveSmart State Contract.
Minimums:
Pentium 4, 2.4Ghz processor
512 MB RAM
40GB Hard drive
17" monitor

Software:
Windows XP
Office XP

POLICIES